Job location: Commerce TAMUC
Employment Type: Full-time
Posted data: 2020-11-05
Administrative Associate III
Texas A&M University - Commerce
Proposed Minimum Salary
INSTRUCTIONS TO APPLICANT:
During the application process you have one opportunity to
upload documents as a combined PDF. The page “My Experience ” has
an area provided under Resume/CV to drop or upload the file.
This one combined PDF must include:
Three professional references with complete contact information
(Unsolicited letters of recommendation will not be considered).
Transcripts – If required for the position (Unofficial will be
accepted with application. Official transcripts are required at
time of verbal offer).
If transcripts are from an international institution, it is the
responsibility of the prospective faculty member to have the
transcripts translated and evaluated by an approved credential
All documents must be electronically submitted through the Texas
A&M Online Employment Services website to be considered.
Incomplete or improperly submitted applications may be excluded
The Administrative Associate III, under general supervision,
provides complex administrative support work.
DUTIES & RESPONSIBILITIES:
Participates in the planning and execution of administrative
operations. Serves as the office manager. Monitors office
procedures. Develops, evaluates, and ensures adherence to office
Performs word processing, desktop publishing, presentation, and
data management activities, and assists staff with the use of these
applications. Composes correspondence, reports, publications, and
presentations, including editing and proofreading. Creates and
maintains spreadsheets and databases.
Greets visitors, answers and screens calls, provides information
and referrals, and schedules appointments. Receives, sorts, and
routes mail and performs other mail services.
Applies, interprets, and communicates policies and procedures
and serves as a resource for answering questions regarding
Maintains a variety of fiscal, administrative, and academic
records. Posts information to agency records and modifies forms or
records. Verifies, processes, and reviews forms, reports, and other
documents. Prepares documents, packets and notices and distributes
as needed or required.
Assists with account management. Assists with the preparation of
the department budget and tracks expenditures.
Makes arrangements for meetings, appointments, conferences, and
travel. May set up meetings, seminars, and other special events to
include facilities, equipment, and food. Records minutes of staff,
program and department meetings.
Maintains office supplies and equipment. May serve as a liaison
for departmental equipment and service contracts.
Maintains office reference materials including online office
materials. May deliver, pick up, or receive cash payments,
documents, supplies, equipment, or materials.
May coordinates activities and assign work to student workers
and support staff. May participate in the hiring, training, and
supervision of student workers and other support staff.
Assists with and analyzes requirements for projects or other
Assists with student recruitment and retention.
May assist with adding and maintaining department specific
web-based information or may coordinate content maintenance
Education: High school diploma or equivalent combination of
education and experience.
Experience / Knowledge / Skills: Three years of related
experience. Knowledge of word processing, spreadsheet, and database
applications. Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to: Ability to multitask and work cooperatively with
others. Ability to work with sensitive information and maintain
Licensing/Professional Certifications: None
Physical Requirements: None
Other Requirements: None
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Degree preferred. Administrative support experience in higher
education. Knowledge of and experience with Famis, Cascade and
SUPERVISION OF OTHERS:
May supervise student workers and graduate assistants.
This document represents the major duties, responsibilities, and
authorities of this job, and is not intended to be a complete list
of all tasks and functions. Other duties may be assigned. Texas
A&M University-Commerce is committed to promotion of diversity
and thus all employees are expected to facilitate a work
environment that encourages knowledge of, respect for, and ability
to engage with those of other cultures or backgrounds. This job
description is not an employment agreement or contract. The
University has the exclusive right to alter this job description at
any time without notice.
All positions are security-sensitive. Applicants are subject to
a criminal history investigation, and employment is contingent upon
the institution’s verification of credentials and/or other
information required by the institution’s procedures, including the
completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability
Employer committed to diversity.